New Patient Forms
Once you have made an appointment click on the intake button below to fill out your new patient paperwork
Once you have made an appointment click on this intake button below to fill out your new patient paperwork
Save time during your first visit by securely completing your health history and intake forms online.
How We Handle Your Information
Last updated: 9/17/2026
The short version
- Your provider uses our software to run their scheduling, reminders, payments, and review requests. We work for them. They decide what happens to your information; we follow their instructions under a contract with them.
- We collect what's needed to book your appointment, remind you about it, take a payment if you make one, and — if your provider asks us to — invite you to leave a review.
- We do not sell your information, and we do not use it to advertise to you or share it with advertising or social media platforms.
- The online booking form does not collect your precise location. If you separately use our Scheduling App and turn on location services there, that app may collect your location — that's covered by the app's own privacy information, not this notice.
- We are not your medical records system. Your health records stay with your provider.
- Questions about your information are best answered by your provider's office. If they need us, we help them.
The detail
1. Who we are, and who we work for
ALOHA, Inc. makes software for healthcare practices. Your provider is our customer. When you use their booking page, receive their reminder messages, pay them, or get a review invitation from them, our software is doing that work for your provider, under a contract with them. Under that contract we act as your provider's business associate — a role defined by federal health privacy law (HIPAA).
2. What we collect, and when
When you book an appointment: your provider collects your name, phone number, email address, date of birth, and appointment date and time through our software. When your provider sends reminders or messages using our software, we process your phone number and email address to deliver them.
3. Cookies and similar technology
Your provider's booking form uses a small number of cookies to keep your session working while you pick a time and submit the form. We don't use advertising cookies or tracking pixels on the booking form.
4. Why we collect it
To book, confirm, remind, reschedule, and record your appointments; to process payments you choose to make; to send the messages your provider has asked us to send; and to keep the service secure.
5. What we don't do
We don't sell your information. We don't use it to advertise to you. We don't share it with advertising networks or social media platforms.
6. Questions & Contact
Your provider's office is the fastest route for anything about your appointment or your records. For questions about this notice, email support@getaloha.com.